Greater Houston Lacrosse

Chapter Leadership

Executive Board:

	President	Stacie McKay
	Vice President	Chip Clarke
	Secretary	Jamie Platt
	Treasurer	Dan Lipnick
	At-Large	Michael Bullington

Chapter Council:
	Coaching Education Coordinator	Peter Lofgren
	Sportsmanship Coordinator	Mike Block
	Chapter Teams Coordinator
Girls: Lura Jane Mumford *Boys:* open position
	Hall of Fame & Awards Coordinator	open position
	Chapter Grants Coordinator	open position
	Marketing & Membership Coordinator	Rebecca Griffin and Nick Estrada
	Fundraising Coordinator	open position
	New Team Mentor / Coordinator	Gary Husmann and Nick Estrada
	Communications & Website Coordinator	Nick Estrada
	Equipment Loaner Program Coordinator	open position
	Events Coordinator	open position
	Youth & Middle School Representative
Girls: Anthony Petrucciani Boys: Kevin 'Tubbs' Quinn
	High School Representative
Girls: Scott Elmore Boys: Mike Newton
	Official Representative	Tom Jank
	Umpire Representative	Tracy Clark
	Diversity Representative	Mark Gray

The Houston Chapter envisions each ‘Coordinator’ listed above to have a committee to assist in their area of responsibilities.

Liaisons:

College Team Representative - Mike Ormsby
Men’s Team Representative - Bobby Jee
Women’s Team Representative -Sandy Straub
Women’s Division National Tournament Sub Regional Selection Chair - Leslie Duncan
Women’s all-American/Academic all-American Chairs - Anthony Petrucciani
Women’s Regional Representative [State-wide position] - Chip Clarke
Men’s all-American/Academic all-American Chairmen [State-Wide position] - Joe Donoghue

There are ‘job descriptions’ for each of the positions [see below] and we encourage
all members review them and consider whether or not you would be
interested in serving as the coordinator or on a committee.

Take notice that there are plenty of opportunities for high school students who want to assist as well. There are several committees that could use someone who would like to organize a project for service hours, Eagle Scout projects and more. Why not earn hours by working for the betterment of the sport we all love?

The Houston Chapter is growing leaps and bounds and even receiving some national recognition and attention. We can not support the phenomenal growth and interest alone. All of us can contribute, whether it’s time or money, big or small, every effort makes a difference.

Want to help promote lacrosse in our area?

Contact the person in the area of your interest,

or one of our executive board members!

Information about the board changes:

US Lacrosse, alongside the Chapters Advisory Council and select chapter representatives worked to create a chapter board structure based more on programs and services, and less on constituent representation. This is similar to changes occurring at the national board level. Each chapter is able to choose their board from the slate of positions provided as in the past.

US Lacrosse chapters now have the opportunity to restructure their boards for improved roles, functions and responsibilities. This also enables each chapter to configure a board that will make the best, most effective chapter it can be from year to year.

In addition to the new structure, for the first time US Lacrosse is providing specific job descriptions for each board position. The goal of this new structure and position descriptions is to provide each chapter with an array of options for volunteers based on USL programs and services.

Every chapter volunteer has overall fiduciary, fundraising, duty of care and duty of loyalty responsibilities regardless of position as an ambassador of the US Lacrosse mission. Each board member should be a well-rounded chapter volunteer and have general knowledge of chapter operations and its overall goals. Remember, all US Lacrosse members (players, coaches, officials, parents and fans) represent US Lacrosse. One For All!

Please note that some council position will not require attendance at the monthly board meetings, and the bulk of the work will be done during certain times of the year.

Chapter Board Position Descriptions:

Coaching Education Coordinator

Serve as primary contact to USL Coaches Training & Education staff.
Serve as primary clinic coordinator who works with USL on behalf of the host chapter.
Work with USL to complete all necessary clinic hosting materials including Intent to Host and Hosting Information worksheets.
Proactively seek out clinic and training opportunities through USL for coaches.
Report on clinic participation numbers, budget and overall turnout to the chapter board.
Provide USL with feedback about your clinic hosting experience.

Sportsmanship Coordinator

Serve as the primary contact for USL staff specifically regarding Positive Coaching Alliance (PCA) Clinics and Webinars, Sportsmanship Card Program and Youth Rules Development.
Coordinate with youth, middle school and high school teams to train side line administrators
Coordinate with Youth League Board to identify an annual National Youth Awards Candidate.
Support and spread US Lacrosse Men’s and Women’s Division Safety Campaigns and Initiatives.

Chapter Teams Coordinator [1 Boys and 1 Girls]

Serve as USL’s frontline contact for each participating chapter team(s) i.e.: USL Youth Festival Teams.
The chapter encourages the coordinator to establish a committee to help with coordination and support of all teams.
Work with USL staff to provide all the appropriate payments and paperwork in a timely manner.
This position must also provide a complete recap of the event to the chapter board including overall experience, operation and budget details.

Hall of Fame and Special Awards Coordinator

Work with chapter board to provide a nomination process for Hall of Fame Inductees and other awards.

Begin a H.O.F. Committee to begin working on establishing a Houston Chapter Hall of Fame.

Coordinate and host chapter hall of fame and awards recognition banquet.

Manage budget for chapter hall of fame and awards recognition banquet.

Develop a process for the chapter to acknowledge people and teams for awards such as sportsmanship, honor the game, man of the year, woman of the year, etc.

Work with the HS Rep to establish a local Century Club for coaches. Encourage local HS and College Coaches to apply for the USL Century Club.

Chapter Grants Coordinator

Assist USL in providing grant materials and letters of recommendation to members who wish to apply for an Equipment Grant through USL Manager of Programs & Grants.
Help support local entities who applied for a USL Equipment Grant but were not granted an equipment package.
Administer a local grant program through the chapter that provides funding or equipment to programs in need.
Review and apply for other grant opportunities [i.e. Nike Back Your Block, etc].
This position must also provide a complete recap of grant related activities to the chapter board including operation, budget details, applicants and awards.

Fundraising Coordinator

Serve as chapter liaison to USL’s Financial Development Department.
Provide proposals for the chapter board to vote on supporting Team USA donations and/or annual chapter gifts to First Sport Society.
Develop and implement fundraising initiatives for the chapter
Work with the chapter board members to coordinate fundraising efforts with chapter events.
Provide chapter board with fundraising totals and planned drives
Work with chapter exec board to establish annual fundraising goals

Marketing/Membership Coordinator

Coordinate with USL for chapter marketing and giveaway needs.
Coordinate chapter booth or table set-ups at local high school, collegiate, post-collegiate, professional, and league tournaments.
Create relationships with local college, post-collegiate and professional teams.
Provide USL membership information at area events for recruitment and retention efforts.
Develop membership retention efforts at all constituency levels.
Develop local sponsorships and media relations for chapter hosted events, programs & initiatives.

New Team Coordinator/Mentor

Work with the Diversity Coordinator, youth, middle and high school Representatives to identify areas for new team development.
Work with and mentor individuals, groups and/or schools interested in starting a new team, i.e. assist with start up documents, bylaws, recruiting coaches, volunteers and players.
Work with the Marketing/Membership Coordinator to encourage USL membership.
Assist new teams in need with the USL Equipment Grant application process.

Communications & Website Manager

Serve as the primary contact for chapter web content related updates, inquiries & changes.
Responsible for keeping all website information up to date. Specifically post meeting dates, agendas and minutes for members.
Assist chapter with blast emails and electronic correspondence when applicable. Provide the chapter board with reports on website traffic.
Work with USL to provide national content on chapter site.
Work with the liaisons to provide communication to and from the Chapter [for example: adult leagues, college teams].

Diversity Representative – Mark Gray

Ensure Diversity is an overarching initiative of the chapter.
Connect the dots to enhance Diversity opportunities.
Serve as primary contact for chapter initiatives including USL BRIDGE and Emerging Groups Programs.
Serve as a leader to create relationships with local YMCA’s, Parks & Recs and school programs and boards.
Serve as a conduit between the chapter and any inner-city and/or underprivileged areas with lacrosse or the desire to start a lacrosse program.
Create diversity program ideas and present them to chapter board.
Provide USL with diversity development updates when applicable.

Youth & Middle School Rep

Promote USL Camp Scholarships and report use of program to chapter board.
Introduce USL PE Curriculum and training into schools.
Ensure league participants are USL members.
Abide by, to the best of your ability, USL Insurance & Risk Management Guidelines.
Follow USL recommendations and rules on play to the best of your ability (i.e.: participation guidelines)

HS Rep

Promote USL Camp Scholarships.

Create relationships with private & public school boards via AD’s and PE Teachers.

Introduce USL PE Curriculum and training into schools.

Ensure league participants are USL members.

Abide by, to the best of your ability, USL Insurance & Risk Management Guidelines.

Officials and Umpires Representatives

Both reps should serve as a contact for USL Officials and Umpires efforts on behalf of the chapter to recruit, train, and retain high-quality lacrosse officials.
Be actively involved in the Local Officials Association (men’s game) and/or Local Umpire Board (women’s game) within the chapter’s boundaries.
Be actively engaged in, and connected to, the USL officials structure
Lead efforts to recruit new officials within the chapter area, schedule and administer trainings for new and current officials, and report on recruiting and training efforts to USL and the chapter board.
Promote USL’s Officials Education & Training Program throughout chapter area and make use of USL resources in the recruitment and training of officials.

Exec Board

President

Serve as first line contact to US Lacrosse and have general knowledge of US Lacrosse operations.
Provide timely, responsive assistance to all USL chapter members.
Communicate all US Lacrosse correspondence to the chapter board.
Preside over all meetings and calls of the chapter.
Ensure the chapter is in compliance with US Lacrosse at all times.
Delegate specific responsibilities to chapter board members to ensure activity.
Can serve as a director in a specific area of programs and operations.

Vice President

Have general knowledge of US Lacrosse operations.
Preside over all meetings and calls of the chapter when the President cannot be present.
Take over the responsibilities of the president when necessary.
Ensure the chapter is in compliance with US Lacrosse at all times.
Assist in delegating specific responsibilities to chapter board members to ensure activity.
Can serve as a director in a specific area of programs and operations.

Secretary

Draft agenda for meetings and calls based on chapter activities.
Inform USL of any chapter board member changes.
Coordinate meetings and calls alongside the president.
Take minutes of all meetings and calls and send to website coordinator to post on the chapter website.
Assist with compliance paperwork.
Keep an updated list of chapter board members with contact information.
Keep a record of the chapter bylaws and any other historical documents.

Treasurer

Ideally the treasurer should be, by profession, a CPA. If not, then an individual who has great familiarity with financial and tax matters.
QuickBooks is the recommended software for maintaining the chapter’s financial records.
Assist the chapter in making sure operations rotate on a calendar fiscal year (Jan 1 – Dec 31).
Must be prepared to produce financial statements, including an income statement and a balance sheet, in a format that accurately reflects the operations of their chapter.
Reconcile the bank or bank accounts of the chapter on a monthly basis.
Prepare the tax returns, both federal and, as required, local tax returns on an annual basis.
Abide by all US Lacrosse and non-profit regulations for book keeping, filing and financial procedures as stated in the US Lacrosse Chapter Operations Manual.

Past President/At large

Preside over all meetings and calls of the chapter when the President or Vice President cannot be present.
Assist the president when necessary.
Ensure the chapter is in compliance with US Lacrosse at all times.
Assist in delegating specific responsibilities to chapter board members to ensure activity.
Can serve as a director in a specific area of programs and operations.

Liaison Positions

Men’s College
Communicate between the chapter and the men’s teams

Men’s Post College
Communicate between the chapter and the men’s teams

Women’s Post College
Communicate between the chapter and the women’s teams

IRS Specialist & Legal Counsel

IRS – Assist the chapter treasurer with file and document preparations. Any requirement of a chapter treasurer to file a 990 or more will require the guidance of a professional if the treasurer is not a tax specialist or certified CPA. If possible, this work should be made available to the chapter pro bono.

Legal Counsel – Assist the chapter with legal issues. In the event there is a league related issue for those chapters that operate leagues, the board should confer as to whether or not their legal advisor or potential mediator should be a non-partisan third party and non-board member. A chapter should not feel obligated to pursue any legal threats or defense without consulting USL first. If possible, this work should be made available to the chapter pro bono.

The following positions are functions of the Women’s and Men’s Divisions of US Lacrosse. Thus, report directly to the US Lacrosse Women’s and Men’s Division High School Coaches Councils. However, the person who serves in these positions can also sit on the chapter board and might already. If they do not, the chapter can invite this person to participate with the chapter and educate them on the all-American and National Tournament processes. We encourage open dialogue between all USL volunteers who serve in the same geographic areas.

Women’s Division all-American and academic all-American Chairs

For specific information about the all-American (AA) and academic all-American (AAA) processes run by the USL Women’s Division please click here: http://www.uslacrosse.org/womens_div/hsaaprocess.phtml
In addition to the chair’s role in the AA and AAA processes, the chair should serve as a liaison to the chapter board. Their role is to inform, educate and provide answers to questions the chapter board may have about the process. If this individual serves on the chapter board already then their liaison duties to the chapter board can be conducted at regular chapter board meetings.
Per USL, a separate committee made of high school girl’s coaches handles the processes most of the time. If this is the case, then the duties listed above should be done via email, phone or in person with the chapter.
Where applicable the chair can also solicit the chapter for volunteer assistance and communication to eligible chapter members.

Women’s Division National Tournament Sub Regional Selection Chair

For specific information about the USL National Tournament please click here: http://www.uslacrosse.org/events/wdnt/index09.phtml
National Tournament Sub Regional Chair handbook review.
In addition to the chair’s role for their local National Tournament selection process, the chair should serve as a liaison to the chapter board. Their role is to inform, educate and provide answers to questions about the process. If this individual serves on the chapter board already then their liaison duties to the chapter board can be conducted at regular chapter board meetings.
Per USL, a separate committee most of the time handles the processes for National Tournament selection. If this is the case, then the duties listed above can be done via email, phone or in person with the chapter.
The chair can also solicit the chapter for volunteer assistance with try-out processes and communication to eligible chapter members.

Men’s Division all-American and academic all-American Chairmen – Mike Ormsby is working as a liaison between the Chapter and THSLL for this position

For specific information about the all-American (AA) and academic all-American (AAA) processes run by the USL Men’s Division please click here: http://www.uslacrosse.org/mens_div/hsaward_index.phtml
The chair should serve as a liaison to the chapter board. Their role is to inform, educate and provide answers to questions the chapter board may have about the process. If this individual serves on the chapter board already then their liaison duties to the chapter board can be conducted at chapter meetings.
Per USL, a separate committee made of high school boy’s coaches and officials handles the processes most of the time. If this is the case, then the duties listed above can be done via email, phone or in person with the chapter. Where applicable the chairmen should also solicit the chapter for volunteer assistance and communication to eligible chapter members.

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